Tender Evaluation Scorecard
Comprehensive scoring scorecard for evaluating tender bids against weighted criteria.
📦 PDF
📦 XLSX
Procurement
Template Fields
The document includes the following fields:
| # | Field Name | Type | Required |
|---|---|---|---|
| 1 | Tender Reference | text | Yes ✓ |
| 2 | Evaluation Committee Chair | text | Yes ✓ |
| 3 | Evaluation Date | date | Yes ✓ |
| 4 | Project Name | text | Yes ✓ |
| 5 | Department | text | Yes ✓ |
| 6 | Budget Code | text | Yes ✓ |
| 7 |
Technical Evaluation
Columns:Criterion, Weight (%), Bidder A, Bidder B, Bidder C |
table | No |
| 8 |
Financial Evaluation
Columns:Bidder, Bid Amount, Discount (%), Adjusted Price, Rank |
table | No |
| 9 |
Compliance Checklist
Columns:Requirement, Bidder A, Bidder B, Bidder C |
table | No |
| 10 |
Priority Level
Options:Low, Medium, High, Critical |
select | Yes ✓ |
| 11 | Recommended Bidder | text | Yes ✓ |
| 12 | Recommended Contract Value | number | Yes ✓ |
| 13 | Evaluation Summary | textarea | Yes ✓ |
| 14 | Risk Assessment Notes | textarea | No |
Key Benefits
Standardized evaluation framework
Multi-criteria scoring system
Transparent bid ranking
Audit-ready documentation
Defensible award decisions
How to Use This Template
1
Step 1: Assemble evaluation committee members
2
Step 2: Score each bidder on technical criteria
3
Step 3: Evaluate financial proposals and adjustments
4
Step 4: Verify compliance with mandatory requirements
5
Step 5: Calculate final scores and document recommendation
Features
Technical and financial scoring
Compliance verification matrix
Weighted total calculation
Risk assessment section
Frequently Asked Questions
Who sits on the evaluation committee?
The committee typically includes procurement, technical, finance, and legal representatives.
How is the final score calculated?
Scores are multiplied by their weights and summed to produce a weighted total for each bidder.
What happens if bidders have similar scores?
Tie-breaking criteria such as technical advantage, lower price, or better delivery terms are applied.
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