Non-Conformance Report (NCR)

Non-conformance report for documenting and resolving quality deviations and defects.

📋 Version v2.0 📅 Updated: 2026-07-25 ✅ Free — No Registration 📄 2 Formats

📦 PDF 📦 DOCX Quality

Template Fields

The document includes the following fields:

#	Field Name	Type	Required
1	NCR Number	text	Yes ✓
2	Product/Process	text	Yes ✓
3	Date Identified	date	Yes ✓
4	Reported By	text	Yes ✓
5	Severity Options:Critical, Major, Minor	select	Yes ✓
6	Description of Non-Conformance	textarea	Yes ✓
7	Root Cause	textarea	Yes ✓
8	Immediate Actions Columns:Action, Responsible, Due Date, Status	table	No
9	Corrective Action	textarea	Yes ✓
10	Preventive Action	textarea	Yes ✓
11	Verified By	text	Yes ✓
12	Verification Date	date	Yes ✓

Structured defect documentation

Root cause analysis support

Corrective and preventive action tracking

Quality trend identification

Compliance record maintenance

Step 1: Document the non-conformance immediately

Step 2: Classify severity and assign responsibility

Step 3: Investigate root cause thoroughly

Step 4: Implement corrective and preventive actions

Step 5: Verify effectiveness and close the NCR

Severity classification system

Root cause analysis section

CAPA tracking fields

Verification closure fields

What is a Non-Conformance Report?

An NCR documents any product, process, or system that fails to meet specified requirements or standards.

What is the difference between corrective and preventive action?

Corrective action addresses the root cause of an existing problem, while preventive action eliminates potential future problems.

How quickly should an NCR be addressed?

Critical NCRs require immediate response within 24 hours, major within 5 days, and minor within 30 days.

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