Tender Evaluation Scorecard
Comprehensive scoring scorecard for evaluating tender bids against weighted criteria.
📦 PDF
📦 XLSX
Procurement
Template Fields
The document includes the following fields:
| # | Field Name | Type | Required |
|---|---|---|---|
| Document Information | |||
| 2 | Organization Name | text | Yes ✓ |
| 3 | Department / Section | text | No |
| 4 | Document Reference | text | Yes ✓ |
| 5 |
Document Edition
Options:2027 Edition, 2026 Edition |
select | Yes ✓ |
| 6 | Issue Date | date | Yes ✓ |
| 7 |
Document Status
Options:Draft, Active, Approved, Completed |
select | No |
| Request Details | |||
| 9 | Requested By | text | No |
| 10 | Supplier / Vendor Name | text | No |
| 11 |
Procurement Type
Options:Goods, Services, Works, Direct Purchase, Tender |
select | Yes ✓ |
| 12 | Required By | date | No |
| 13 | Budget Code | text | No |
| Requested Items | |||
| 15 |
Items
Columns:Item, Description, Qty, Unit, Est. Unit Cost, Est. Total |
table | No |
| Notes & Terms | |||
| 17 | Notes | textarea | No |
| 18 | Terms & Conditions | textarea | No |
| Approvals & Signatures | |||
| 20 | Prepared By | text | No |
| 21 | Reviewed By | text | No |
| 22 | Approved By | text | No |
| 23 | Approval Date | date | No |
Key Benefits
Standardized evaluation framework
Multi-criteria scoring system
Transparent bid ranking
Audit-ready documentation
Defensible award decisions
How to Use This Template
1
Step 1: Assemble evaluation committee members
2
Step 2: Score each bidder on technical criteria
3
Step 3: Evaluate financial proposals and adjustments
4
Step 4: Verify compliance with mandatory requirements
5
Step 5: Calculate final scores and document recommendation
Features
Technical and financial scoring
Compliance verification matrix
Weighted total calculation
Risk assessment section
Frequently Asked Questions
Who sits on the evaluation committee?
The committee typically includes procurement, technical, finance, and legal representatives.
How is the final score calculated?
Scores are multiplied by their weights and summed to produce a weighted total for each bidder.
What happens if bidders have similar scores?
Tie-breaking criteria such as technical advantage, lower price, or better delivery terms are applied.
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