Request for Quotation (RFQ)
Professional RFQ template for requesting competitive quotations from suppliers for goods or services.
📦 PDF
📦 XLSX
Procurement
Template Fields
The document includes the following fields:
| # | Field Name | Type | Required |
|---|---|---|---|
| 1 | Company Name | text | Yes ✓ |
| 2 | Contact Person | text | Yes ✓ |
| 3 | Yes ✓ | ||
| 4 | Phone | tel | Yes ✓ |
| 5 | RFQ Reference Number | text | Yes ✓ |
| 6 | Date | date | Yes ✓ |
| 7 |
Items
Columns:Item No, Description, Quantity, Unit, Specifications |
table | No |
| 8 | Required Delivery Date | date | Yes ✓ |
| 9 | Delivery Address | text | No |
| 10 |
Payment Terms
Options:Net 30, Net 60, Upon Delivery, Prepayment |
select | Yes ✓ |
Key Benefits
Standardize quotation requests across departments
Ensure consistent pricing comparisons
Reduce procurement cycle time
Improve supplier response quality
Maintain audit trail for compliance
How to Use This Template
1
Step 1: Download the RFQ template in your preferred format
2
Step 2: Fill in company details and RFQ reference number
3
Step 3: List all required items with specifications and quantities
4
Step 4: Set delivery date and payment terms
5
Step 5: Send to selected suppliers before the deadline
Features
Bilingual English/Arabic layout
Pre-built line items table
Auto-calculated totals
Multiple payment terms options
Frequently Asked Questions
What is an RFQ?
An RFQ is a formal document sent to suppliers to request pricing and terms for specific goods or services.
How many suppliers should I send the RFQ to?
It is recommended to send the RFQ to at least 3 suppliers to ensure competitive pricing.
What is the typical response time for an RFQ?
Suppliers typically respond within 5-10 business days depending on the complexity of the requirements.
Download Template
PDF — Ready to Print
Professional formatted PDF ready for printing
Excel — Editable
Fully editable spreadsheet format
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