Non-Conformance Report (NCR)
Non-conformance report for documenting and resolving quality deviations and defects.
📦 PDF
📦 DOCX
Quality
Template Fields
The document includes the following fields:
| # | Field Name | Type | Required |
|---|---|---|---|
| Document Information | |||
| 2 | Organization Name | text | Yes ✓ |
| 3 | Department / Section | text | No |
| 4 | Document Reference | text | Yes ✓ |
| 5 |
Document Edition
Options:2027 Edition, 2026 Edition |
select | Yes ✓ |
| 6 | Issue Date | date | Yes ✓ |
| 7 |
Document Status
Options:Draft, Active, Approved, Completed |
select | No |
| Audit Details | |||
| 9 | Audit Reference | text | No |
| 10 | Auditor Name | text | No |
| 11 | Department | text | No |
| 12 |
Result
Options:Pass, Fail, Conforming, Non-Conforming |
select | No |
| Checklist | |||
| 14 |
Checklist Items
Columns:Item, Requirement, Status, Notes |
table | No |
| Notes & Terms | |||
| 16 | Notes | textarea | No |
| 17 | Terms & Conditions | textarea | No |
| Approvals & Signatures | |||
| 19 | Prepared By | text | No |
| 20 | Reviewed By | text | No |
| 21 | Approved By | text | No |
| 22 | Approval Date | date | No |
Key Benefits
Structured defect documentation
Root cause analysis support
Corrective and preventive action tracking
Quality trend identification
Compliance record maintenance
How to Use This Template
1
Step 1: Document the non-conformance immediately
2
Step 2: Classify severity and assign responsibility
3
Step 3: Investigate root cause thoroughly
4
Step 4: Implement corrective and preventive actions
5
Step 5: Verify effectiveness and close the NCR
Features
Severity classification system
Root cause analysis section
CAPA tracking fields
Verification closure fields
Frequently Asked Questions
What is a Non-Conformance Report?
An NCR documents any product, process, or system that fails to meet specified requirements or standards.
What is the difference between corrective and preventive action?
Corrective action addresses the root cause of an existing problem, while preventive action eliminates potential future problems.
How quickly should an NCR be addressed?
Critical NCRs require immediate response within 24 hours, major within 5 days, and minor within 30 days.
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