Public Tender Evaluation
Public tender evaluation form for scoring and comparing bids against weighted criteria.
📦 PDF
📦 DOCX
Government
Template Fields
The document includes the following fields:
| # | Field Name | Type | Required |
|---|---|---|---|
| Document Information | |||
| 2 | Organization Name | text | Yes ✓ |
| 3 | Department / Section | text | No |
| 4 | Document Reference | text | Yes ✓ |
| 5 |
Document Edition
Options:2027 Edition, 2026 Edition |
select | Yes ✓ |
| 6 | Issue Date | date | Yes ✓ |
| 7 |
Document Status
Options:Draft, Active, Approved, Completed |
select | No |
| Entity Details | |||
| 9 | Entity Name | text | Yes ✓ |
| 10 | Reference Number | text | No |
| 11 |
Classification
Options:Official, Confidential, Public |
select | No |
| 12 | Date | date | No |
| Action Items | |||
| 14 |
Action Items
Columns:Item, Owner, Status, Notes |
table | No |
| Notes & Terms | |||
| 16 | Notes | textarea | No |
| 17 | Terms & Conditions | textarea | No |
| Approvals & Signatures | |||
| 19 | Prepared By | text | No |
| 20 | Reviewed By | text | No |
| 21 | Approved By | text | No |
| 22 | Approval Date | date | No |
Key Benefits
Transparent evaluation process
Weighted scoring for fairness
Multi-bidder comparison
Documented justification
Regulatory compliance support
How to Use This Template
1
Step 1: Define evaluation criteria and assign weights
2
Step 2: Enter bidder information and submitted proposals
3
Step 3: Score each bidder against each criterion
4
Step 4: Calculate weighted scores and totals
5
Step 5: Rank bidders and identify recommended bidder
6
Step 6: Document recommendation justification
7
Step 7: Committee members sign and submit evaluation
Features
Weighted criteria scoring
Multi-bidder comparison table
Price and technical score separation
Ranking calculation
Committee documentation
Frequently Asked Questions
What criteria are used to evaluate public tenders?
Typically a combination of technical capability (30-50%), price (30-50%), experience (10-20%), and social/value considerations (5-10%).
How are evaluation committee members selected?
Committees typically include technical experts, finance representatives, end-users, and procurement officials, with conflict of interest declarations required.
What is the typical timeline for tender evaluation?
Technical evaluation within 2-3 weeks, financial evaluation within 1 week after technical, total process from opening to award typically 4-8 weeks.
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